Employee Expense Reimbursement

Empower your workforce to submit expense claims on the go. Employees scan receipts and submit claims via the mobile app, while managers track, review, and approve reimbursements instantly.

How to Request Expense Reimbursement

Follow these 4 simple steps

1. Select menu My Expenses

Access the Expense Menu

Open the Weladee app and select the 'Expense Reimbursement' option from the main menu.

2. Click + to request Expense.

Create a New Claim Request

Tap the plus (+) icon to create a new reimbursement claim.

3. Select picture or pdf.

Attach Receipts or Invoices

Upload supporting documents by attaching a photo of the receipt or a PDF file.

4. Click Add Expense.

Submit the Claim

Verify the filled-in details and submit your request to your manager for approval.

💡 Best Practices for Employees

  • Ensure Receipt Legibility: Take clear, well-lit photos of receipts to speed up approval.
  • Provide Complete Details: Input clear descriptions and exact amounts to avoid queries.
  • Submit Timely: Claim expenses within your company's designated submission window.
  • Keep Originals: Retain original paper receipts for tax and accounting audits.

How to Approve Expense Claims

Follow these 3 simple steps

1. Go to menu 'Expense Request'

View Pending Claims

Open the Weladee app and navigate to the Expense Reimbursement section to see all pending approvals.

2. Click accept or refuse Expense request.

Approve or Reject the Request

Review the attached receipt and details, then tap to approve or reject the request.

3. If refuse, manager has to fill the reason of refusal and employee will be informed.

State Reason if Declined

If declining, input the reason. The employee will receive an instant notification explaining the decision.

⚠️ Best Practices for Approvers

  • Review Promptly: Process claims quickly to maintain team trust and smooth cash flows.
  • Give Clear Feedback: Always write a constructive reason when declining a claim.
  • Verify Receipts: Carefully check dates, items, and total amounts against the attached proof.
  • Check Policy Compliance: Confirm that requests follow company expenditure guidelines.
  • Instant Updates: The system automatically alerts the employee immediately after your action.