Expense reimbursement

Employee can request expenses reimbursement on mobile, notification will be sent to manager and HR.
Manager can also approve or refuse the request on mobile.

How to Request Expense Reimbursement

Follow these 4 simple steps

1. Select menu My Expenses

Select the Expense Reimbursement Menu

Open the Weladee application and select "Expense Reimbursement" from the main menu

2. Click + to request Expense.

Click the + Button to Create a Request

Click the plus (+) button to start a new expense reimbursement request

3. Select picture or pdf.

Attach an Image or PDF File

Attach supporting documents such as images or PDF files

4. Click Add Expense.

Confirm the Expense Request

Review the information and confirm to submit the request for approval

💡 Tips for Expense Reimbursement

  • Take clear photos: Make sure receipts and documents are easy to read
  • Fill in complete details to speed up approval
  • Submit within the company-defined time period
  • Keep original receipts for verification

How to Approve Expense Requests

Follow these 3 simple steps

1. Go to menu 'Expense Request'

Open Expense Requests

Open the Weladee app and select the Expense Reimbursement menu to view pending requests

2. Click accept or refuse Expense request.

Approve or Reject the Request

Approve or reject the expense request based on your review

3. If refuse, manager has to fill the reason of refusal and employee will be informed.

Provide Reason if Rejected

If rejecting the request, provide a clear reason. The employee will be notified automatically

⚠️ Important Notes for Managers

  • Review requests promptly to avoid delays
  • Provide clear and constructive reasons when rejecting
  • Verify receipts and requested amounts carefully
  • Ensure requests comply with company expense policies
  • Employees are notified automatically after your decision